CONSTITUTION

 

                          ARKANSAS ASSOCIATION OF TWO-YEAR COLLEGES

 

Article I: NAME

 

This Association is known as the Arkansas Association of Two-Year Colleges and is referred to in this document as the Association.  The terms Community College, Technical College, or College referred to in this document are defined as public accredited two-year colleges.

 

Article II: ARTICLES OF ORGANIZATION

 

The Association is a not-for-profit corporation organized under the laws of Arkansas.  The articles of Organization comprise the certificate of incorporation and this Constitution as from time to time amended.

 

Article III: MISSION (Purposes) AND POLICIES

 

Section 1       The Arkansas Association of Two-Year Colleges provides leadership in support of the missions of member institutions.  AATYC promotes and advocates higher education excellence for the benefit of students, business/industry, educators, and citizens.  AATYC offers services to the state, to its member institutions, and to its individual members in five areas:

 

1a.    Developing a statewide marketing strategy which enhances public awareness of two-year colleges and their contributions to the state

 

b.    Providing professional development opportunities for two-year college personnel

 

c.    Identifying and promoting legislation and public policies beneficial to higher education and the special needs of two-year colleges.

 

d.    Promoting partnerships and creating networks with other educational institutions, governmental agencies, business, industry, and other organizations.

 

e.    Sustaining the Associationís vitality and viability by fostering cooperation and communication among member colleges and maintaining a fiscally sound and effectively managed organization

 

Section 2       These purposes shall be developed, promoted, and encouraged through conferences, workshops, seminars, newsletters, panels, and other means determined by the Board of Directors governed by the policies set forth herein.

 

 

 

 

 

Section 3       The policies of AATYC shall include the following:

 

a.    The organization shall be noncommercial, nonpartisan, nonsectarian, and nondiscriminatory in regard to sex, age, creed, race, color, disability, religion, or national origin.

 

b.    The organization shall devote a substantial portion of its activities to the education of its members concerning the philosophy, scope, function, administration, and responsibilities of the member colleges, and to assist the individual members in the more effective performance of their respective roles.

 

c.    The organization shall not in any way participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office.

 

Section 4       Member institutions are expected to provide adequate resources to allow full participation by the membership in annual conferences, Board of Directors meetings, Association committee meetings, and other Association activities.

 

Article IV: MEMBERSHIP

 

Section 1       Membership in this Association shall consist of three categories:  institutional, associate, and organizational.

 

Section 2       Institutional memberships.  Any public two-year college located within the State of Arkansas may, upon payment of the annual institutional dues, become a member of the Association subject to the following conditions:

 

a.    That the applicant institution is accredited by the North Central Association of Colleges and Schools and/or

 

b.    That the applicant institution is accredited or approved by the Arkansas Department of Higher Education.

 

Section 3       Organizational membership  Other organizations may, after receiving a two-thirds vote of the Presidents/Chancellors Division, and upon payment of the annual organizational dues, become organizational members of the Association.  Member organizations may have five bona fide members.  Organization members cannot vote or hold office but may be permitted to participate in other Association activities. 

 

 

 

 

 

 

 

Article V: BOARD OF DIRECTORS

 

Section 1       The Board shall consist of: three elected officers, namely, the President, President-Elect, and Vice President; the immediate Past President; three representatives elected from the Administrative and Professional Staff Division; three representatives elected from the Classified Staff Division; three representatives elected from the Faculty Division; three representatives elected from the Trustee Division; three representatives of the Presidents/Chancellors Division, and the AATYC Executive Director.

 

Section 2       The Board of Directors shall have the power to transact usual business, to adopt an annual budget for the annual conference, to promote staff development activities, to work with staff in planning, organizing and implementing the annual statewide convention, to formulate regulations governing the duties of all committees (other than the legislative committee), and to fill any vacancies occurring in elected offices as stated in Article VI, Section 3.

 

Section 3       All members of the Board of Directors shall be from an institution holding current institutional membership in the Association as stated in Article IV.

 

Article VI: OFFICERS, TERMS OF OFFICE, AND ELECTIONS

 

Section 1       The officers of the Board of Directors of the Association are the President, President-Elect, and the Vice President.  The Vice President shall be elected at the annual meeting from the institutional membership present and shall succeed to the office of President-Elect. The President-Elect shall succeed to the office of President.

 

Section 2       The officers of the divisions are the chair, chair-elect and vice chair. The vice chair shall be elected at the annual meeting from the division membership present, and shall succeed to the office of chair elect. The chair elect shall succeed to the office of chair.

 

Section 3  All terms of office shall be for one year.

 

Section 4       If the office of the president or chair becomes vacant, the President-Elect or Chair-Elect shall assume the post at once and shall serve for the remainder of the term as acting President/Chair until he/she assumes the role of the President or Chair the following year.  If the office of the President-Elect or chair-elect becomes vacant, the Vice-President or Vice-Chair shall assume the post at once and shall serve for the remainder of the term as acting President-Elect or acting chair-elect until he/she assumes the role of President-elect or chair-elect the following year.  If the office of Vice President becomes vacant, the Board President shall appoint another member of the Board of Directors to serve only until the next election. If the office of vice chair becomes vacant, the Board President shall appoint another member of the division to serve only until the next election. In both cases, the acting Vice-President and acting Vice-Chair are eligible to seek election to any open office.

 

 

 

Section 5       At least three months prior to the annual meeting, the board President shall appoint a nominating committee which will solicit nominations from all divisions.  At least two months prior to the annual meeting, the nominating committee shall submit to the board a slate of nominees for division Vice Chair and Board of Directors Vice President.  All candidates for office shall be from an institutional dues-paying member of the Association.  At least two candidates should be presented for each position. No nominations will be accepted after the slate of officers is approved by the board.  If two nominations are not received by the board, nominations may be taken in the division meeting at the annual meeting.

 

Section 6       The Board President shall forward the slate of nominees to the Board Past President and direct the Board Past President to prepare ballots and distribute them to the membership during the annual meeting.  At the predesignated closure of voting at the annual meeting, ballots will be counted and the results will be announced.  The Presidents and Chancellors division and the Trustee division will conduct their voting as part of their division meeting and will report their results to the board past president or the Presidentís designee.

 

Section 7       The nominee receiving a majority of the votes of those present shall be declared elected.

 

Article VII: DUTIES OF OFFICERS

 

Section 1       General duties  The officers of the Board of Directors of the Association shall perform the duties which customarily pertain to their respective office and such other duties as may be assigned to them by the Association.

 

Section 2       The President.  It shall be the duties of the President:

 

a.    To preside at all meetings of the Association and the Board of Directors.

 

b.    To appoint the Nominating Committee.

 

c.    To appoint other committees with the advice and consent of the Board of Directors.

 

d.      To ensure that the provisions of this Constitution and the policies established by the Association are implemented.

e.       To assign other duties as needed.

 

Section 3       The President-Elect.  It shall be the duty of the President-Elect:

 

a.    To perform the duties of the President in the absence of the President.

 

b.    To cooperate with the President in planning the meetings of the Association.

 

c.    To coordinate the activities of the committees of the Association except the Nominating Committee and to inform the President of their progress.

 

d.    To perform the duties of program chair for the annual conference.

 

Section 4       The Vice President.  It shall be the duty of the Vice President:

 

a.    Keep the minutes of the meetings of the Board.

 

b.    The Vice President is responsible for organizing/coordinating moderators for all breakout sessions and special interest sessions.

 

Article VIII: MEETINGS

 

Section 1       There shall be an annual meeting of the Association at such time and place as determined by the Executive Director, President or by the Board of Directors.  Additional meetings of the Association may be called by the President or by two-thirds of the Board of Directors.

 

Section 2       A quorum of the Association shall consist of representation from a majority of member colleges.

 

Section 3       Written notice of any meeting of the membership shall be given at least thirty (30) days previous thereto.

 

Section 4       The Board of Directors shall meet at least quarterly at such time and place as determined by the President.  Special meetings of the Board of Directors shall consist of a simple majority of the voting members.

 

Section 5       A quorum of the Board of Directors shall consist of a simple majority of the voting members present.

 

Section 6       Written notice of any meeting of the Board of Directors shall be given at least seven (7) days previous thereto.

 


 

Article IX: COMMITTEES

 

Section 1       The Standing Committee of the Association Board of Directors shall be the Executive Committee composed of past president, president, president elect and vice president.

 

Section 2       Standing Committees shall be governed by the Board of Directors of the Association.

 

Article X: PARLIAMENTARY AUTHORITY

 

Roberts Rules of Order, Newly Revised shall govern this Association in all cases in which they are applicable and in which they are not in conflict with this Constitution.

 

Article XI: AMENDMENTS TO THE CONSTITUTION

 

Section 1       Amendments to the Constitution may be proposed:

 

a.    By a two-thirds vote of the membership of the Board of Directors and by a two-thirds vote of the Presidents/Chancellors Division.

 

Section 2       A proposed amendment must be submitted to the President in writing, and the President shall send a copy of the amendment to the board members and to the Presidents/Chancellors Division of the board at least thirty (30) days before a vote can be taken.  The Board of Directors in consultation with the Presidents/Chancellors Division shall consider ratification.  If ratified by three-fourths of the Presidents/Chancellors Division and three-fourths of the Association Board of Directors, it shall become a part of this Constitution. Amendments will be published and distributed by the Association.

 

Article XIII: PRESIDENTS/CHANCELLORS DIVISION

 

The Presidents/Chancellors Division shall have the power to establish dues of the organization, to monitor and disseminate information regarding legislation affecting AATYC, and to effect the appointment and removal of an Executive Director of this Association.

 

Section 1       The Presidents/Chancellors Division membership shall consist of the Chief Executive Officer of each member institution.

 

Section 2       The Presidents/Chancellors Division shall be the Legislative Committee.

 

Section 3       The Executive Director shall be hired by the Presidents/Chancellors Division

 

Section 4       The Presidents/Chancellors Division shall adopt and monitor a budget for the Association office.